How I Plan & Schedule My Blog Posts…

How I Plan and Schedule My Blog Posts

I’m a bit of an nerd when it comes to organisation and planning. Lists, diaries, notebooks, post-it-notes, planners… the excitement of those kind of things seems to course through my veins. Although I’ve posted hints & tips in previous features about scheduling and organisation, quite a few of you asked how I personally plan & schedule posts for my own blog.

Juggling work, life & being a busy mum (to a very active little lady) means it’s super important I keep totally focused and ahead of the game… after all, there’s only so many mental notes a bloggers head space can take. So this week I thought I’d share the planning process that works best for me & helps keep my blog schedule ticking over like a Swiss clock!



This is what I initially schedule a blog post on when the idea springs to mind. It’s also one of the most useful little A4 sheets of paper I possess. Without this I’d be in a state of utter confusion, grappling onto my sanity. Yes, it’s that useful!


In a very tiny nut shell, it’s simply a print out of an online planner in monthly day-to-day format. I usually print these out for at least 6 months in advance as I find myself scheduling post ideas around special future dates such as Christmas, Valentines, Anniversaries etc.

I adore the fact that I can glance at it in an instant & know what post is appearing & on what day/date. If I get a ‘EUREKA’ moment, I can very quickly whip this out, check to see what days are free for my idea to feature and get it jotted down pronto. Yep, it’s that simple.

Monthly Blog Planner

Overall it’s just a super way to keep track of what’s happening (& when) on the blog. You’ll be super surprised at how quickly the month fills up & seeing your features planned out makes you feel really efficient & in control. Say goodbye to a cranium full of cluttered mental notes 😉


Okay, so my ‘Monthly Planner’ might be great to quickly plan a posts for certain dates, but what about the finer details of the feature? As I’m sure you can see from the Monthly Planner (pictured above) there’s very little room for adding masses of notes – this is where my fabulous shocking pink Letts diary earns its keep…

Blog planning

As shown above, I have a Make-Up Menu: Perfectly Plum, scheduled for 14th September. All I have to do is flick to the corresponding diary page and hey presto – I can plan in more detail until my heart’s content! A few of the things I include in my notes are:

The post title,

What photographs I want to take,

Props I want to use

Products I want to feature,

Notes about my opinions, pros & cons if it’s a product review

Any other key details I’d like to include.


Apart from the Monthly Planner & Diary, I have a few other simple little gadgets that make planning a tad easier & more productive…


1) Miniature Sticky Notes: These are ideal for keeping tabs on specific diary pages that you might be working on. You could even reference the colours to correspond with certain topics etc. This little post-it-note pack slips neatly into a handy little plastic folder-style page in my diary… so if you’re shopping for a new diary any time soon, be sure to check it comes with one of these plastic wallets as it’s great for storing extras!

2) Giant Paper Clips: I use these for securing my monthly planner to the inside the diary – it’s easy to remove and keeps a little book mark of exactly where it is for quick reference!

Blog plan Collage

3) Pilot Friction Pen: Basically the ink form of a pencil. This sassy little pen has a handy eraser on the end tip allowing you to cleanly erase any mistakes or juggle your posts more neatly on your schedule!

4) Removable Page Marker: If your diary doesn’t have one of these then I suggest you invest in one… you’ll spend less time leafing through lots of pages to find what day you’re on. Another little time saver 😉

How I Schedule My Blog Posts

So there you have it blog buddies, my step-by-step guide on how I plan & schedule my blog posts. Have you any tips on planning? What do you use to help you keep on top of your schedule? Whatever your thoughts do stop by to say a quick hello & let me know in the comments below!

Cheerio Chums…

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96 thoughts on “How I Plan & Schedule My Blog Posts…

      • …. Oh Karen, I really salute you!!
        by the way, you post-its are cute…
        Hahaha, I guess I would start making my blog planner too so I can double my post in a week.. aaaah So hard to challenge…

        Liked by 2 people

      • Awwh thank you so much Arlene – what a compliment huni 🙂
        lol glad you like my post it’s – aren’t they super little things?!? Oh I’m sure once you have a planner up and running you’ll do great at it – really helps to keep track of things 🙂 XXXX

        Liked by 1 person

  1. I’ve been using a notebook to try and schedule my blog, but after seeing this, I know what I’ll be picking up this weekend! Having a proper diary would make it so much easier to see at a glance what I want to post each day! I’m definitely book marking this!xo

    Liked by 2 people

    • Ahh I love notebooks Bronagh but the lack of dates is a tad frustrating… I think you’ll find having a diary format will help organisation ten-fold! Glad this helped inspire a little diary spree at the weekend 😉 lol XXX

      Liked by 1 person

  2. I use a desk planner where I schedule all my posts… in pencil because there is always a lot of rescheduling and then I have a notebook where I write all my posts or parts of posts… sometimes even a couple of sentences for later use. But I like the fact that you link your monthly planner (like my desk planner) to a diary… Must try that one, because I don’t have much space on my desk planner !! Great post Karen…

    Liked by 1 person

    • It’s so good to compare notes on this Kay, I know we all have our own little systems that work for us… I tend to enjoy the mobility of my little system, I’m always from place to place! I think I’ve just really gotten into the routine of keeping it in my bag so wherever I am it is too (well, usually lol) Yes, give it a go and see if it works for you too.. If I ever manage to stay still for long enough I’ll definitely invest in a desk planner 🙂 Thanks sooo much for stopping by and the lovely comments huni, very much appreciated Xo xo

      Liked by 1 person

    • Sooo welcome Emma, thank YOU for such great feedback – it’s always great to compare what works for each of us huni 🙂 Oh I’m a nightmare with computerised notes… unless I can scrawl and scribble on it I seem to lose mass interest, all too clinical or something. I love just grabbing my diary from my bag and writing things down, plus I use it literally everywhere… waiting in dr’s surgery, lunch breaks, parked in car, at the coffee shop, at home. Being paper and a pen it’s always there & best of all I don’t get stressed over dwindling battery life either lol Hope you find a lovely little diary & see if it works for you too Emma 😀 XXXX


  3. Karen! Love this! I have all the items I need to organize my blog like this, I’ve just been sooooooo lazy and haven’t done it yet. Your post is inspiring me, though. I might need to get on this sooner rather than later! Thanks for sharing these awesome tips!

    Liked by 1 person

    • Awwwh thank you sooo much huni – what a lovely comment, so darn supportive!!! Hey, we all enjoy a bit of procrastinating every once in a while… maybe now you’ll put your blogging tools to good use 😉 hehe Happy planning lovely lady, so utterly chuffed this helped to inspire *hugs* XX


  4. Gosh! I didn’t know there was such an art to blog organising! I wish I was as organised as you. I have a more “do whatever, whenever” attitude. That’s probably why I’m so behind with everything *sobs*

    Another great post. I’m taking notes 📝

    Hope you’re having be a fab week so far! 🙂

    Liked by 1 person

    • Hey if it ain’t broken don’t fix it huni 😉 that’s what I say lol Not everyone has an obsession for coloured post it notes and illuminous pink diaries – let me tell you Amanda you are doing SUPERB without any of those tools!!! 😉 Having a very rainy week so far… why the heck do I always straighten my hair on the day it ends up lashing out of the heavens just as I walk out of the door *sigh* lol Hope all is fine and dandy with you too lovely!! 😀 XXXX


  5. I genuinely cannot describe how excited I get about organisational-related posts for pretty much ANY area of my life. I also use the monthly printable calendars and what I do is print them off for my wall, but also set them as my desktop background so everything is in front of me on the screen! Superb post and making me yearn for some new stationary!! X

    Liked by 1 person

    • hehe Aren’t they just fab!!! lol Honestly, I think it’s because I’m a stationary addict and nothing to do with organising at all sometimes lol lol Oh what a fab idea, that is great! Love learning from others wonderful ways 🙂 XXXX


  6. I love this post Karen! You’re very organized and I hope that I can become just as organized as you! 🙂 I did buy a desk calendar and a little planner from the dollar store here for the future. They both start in January 2016. I also got lots of great things from the dollar section at Target. I love when things only cost a dollar lol. 🙂 I plan on becoming way more organized in general at my new place lol. I hope you’re having a great Monday! ❤ *HUGS* XXXXX

    Liked by 1 person

    • Awwh thank you Katie – what a compliment, you’re a doll ❤ Oooh sounds like you're stepping into 2016 in a very organised fashion, hopefully by that stage you'll be all settled in Michigan and ready to tackle a fresh new year ahead *woo hoo* Great purchases and for such a bargain price… I would go MAD in a dollar store Katie!! lol Having a super Monday chum, busy but nice lol Hope all well your end *huge hugs* chum soooo good to chat to you XXXXXX

      Liked by 1 person

    • 10000% agree with you there huni, the more bright, cheery colours I’m surrounded by the happier it makes me feel – and what could be better than cheery stationary right? 😀 Thanks sooo much for such a lovely comment sweetie 🙂 XXXX


    • Ahhh Cyndel, honestly huni it helps sooooo much with the writing block… really it does. Without this set-up I’d be lost & it honestly takes so little time but the benefits are huge 🙂 So glad you like the post huni XXXXX

      Liked by 1 person

  7. Love this post Karen! You’re so organized. I have yet to purchase or use an editorial calendar, but I should. I’m still working on not creating post the week of.

    To organize myself I create drafts in WordPress as I come up with new ideas. There is also an editorial calendar plugin for WordPress that I plan to download.

    Liked by 1 person

    • Awwh thank you sooo much Asa, you’re such a sweetheart 🙂 Oooh you sound like more of a computerised gal, wish I was but can’t seem to get past pen and paper huni… clearly primitive but hey, that’s okay right?! lol Thanks for mentioning those though – may well have to look into it just out of curiousity 🙂 XXXX


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  9. I love how you still use pen and paper to organize things:) I am a nerd, too, when it comes to being organized and other things lol I mainly use my iCalendar, Notes, and Microsoft Word, to jot down all of my ideas and write details. I haven’t been able to start planning posts ahead, but will have to start doing that:p Thank you for such amazing tips!

    Liked by 1 person

    • I LOVE pen and paper Nena, honestly I don’t think I’ll ever quite get the hang of computerised organising but who knows, I might surprise myself one of these days lol Gee you’re such a techy whizz… go girl!!! I promise once you get planning ahead you’ll be addicted to it – great to see a full planner 😀 hehe You are SO welcome – thank YOU for such a supportive and encouraging comment *hugs* XXX

      Liked by 1 person

      • Awwwh thank you soooo much!!! That’s such an amazing compliment ❤ Lucky you to have a techy hubby… both myself and my hubby usually end up looking blankly and the screen and googling for help – hence the paper and pen planners! lol x

        Liked by 1 person

  10. I’m ALL about the Excel spreadsheet! I have a calendar on the spreadsheet where I plot out all of the blog topics, and note down if I need to take photographs for them. Then I have a separate Word doc where I write down ideas. I also start a LOT of drafts and work on the entries a little at a time. I rarely just sit down and hammer out an entry from start to finish and then post right away.
    I really enjoy reading how people organize themselves in different ways! 🙂

    Liked by 1 person

    • That is such an interesting formula you have going on and I can totally see how and why that works so well!! Great to be able to compare notes on how each other plan and schedule… wonderful think about blogging is there is no right or wrong way… just our own ways (if that makes any sense at all lol) xxxx

      Liked by 1 person

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      • I always use a planner, since I was a kid 😀 But I always used a daily planner. In the past two years I went to a weekly planner… But with my mom going to a home, life became more hectic and crazy, lol. I got really lost in everything… Then I read your post and it was just in time. I understood that I need to go back to my daily planner and for the posts I use a monthly calendar printout and then put it in the daily planner.
        I don’t want this to be too long, lol, but I will say that it help so so much, just by clearing my head and write it all done 😀

        Liked by 1 person

      • Everything is for a reason Galit & if it this post was simply to help you figure out what would work best for you then I couldn’t be happier with the timing of it 🙂 This is why I love sharing things like this as I too have been often helped by other peoples routines and tips, makes life a whole lot easier when these little things just slot neatly into place lol XXXXX

        Liked by 1 person

      • Yeah I know what you mean, sometimes these things come just in that perfect moment you really need them 😀 That is so awesome ❤
        I really hope that with the up coming NanoWrimo the planning will help even more to fit this madness with life, lol 😀

        Liked by 1 person

  13. You are so organized hun and so perfect in your planning… So inspiring to see how you plan your posts and it so helpful. After the long break it’s a bit hard to get back to planning again my posts and I was a bit stuck with this. This post came just in time to help me get out of this rut I was in, lol.
    Thanks sweet for this awesome post ❤

    Liked by 1 person

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    • You are so welcome huni, and yes the monthly calendar works an utter treat!!!!! It is brilliant!!! Oh the camera I’m using is a Sony Handycam (camcorder) which I LOVE – they are so easy to use and the image quality for both stills and video is superb! 🙂 XXX

      Liked by 1 person

      • Compared to a DSLR it’s inexpensive as it’s around £120-£140. So it’s pricey enough but not the huuuuuge cost of the big ones if that makes sense lol Definitely worth the investment though – having said that if you’re not using it for filming (and just for photos) you’ll definitely get something much more affordable as the main job of this is a camcorder. Have a good shop around and read buyer reviewers before committing to anything 🙂 XXXX


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